Organizers responsibilities

Organizers’ responsibilities include all the scientific and/or educational aspects of the event, including inviting lecturers/speakers, defining the event schedule, selecting participants and selecting poster/short talk presentations. 

Please note the following important deadlines to ensure that the event is organized smoothly.

• 6 months before the event: Send to the ICTP-SAIFR team the relevant information for the webpage, advertisement poster, and application form: brief description, including the target audience, confirmed lecturers/speakers and their affiliations, preferred image/color for the advertisement poster, questions to include in the application form.
• 4 – 3.5 months before the event: Send ICTP-SAIFR team the final list of confirmed speakers and their requested financial assistance and, preferably, the talks/lectures titles.
• 3 months before the School / 2 months before the workshop: Evaluate the applications and select the participants to be accepted.
• 10 days after the application deadline: Complete the evaluation of all applications in SIS.
• One month before the event: Send to the ICTP-SAIFR team the event program, the abstracts and/or reading materials for the lectures and/or talks; and the approved abstracts for poster presentations and/or short talks.
• During the event: Oversee the activities, ensuring the schedule is properly followed, and support the speakers. 
• After the event: respond to the evaluation and diversity survey.