ICTP-SAIFR responsibilities

ICTP-SAIFR is responsible for the logistical management of the event, including:

• Managing the available funding to cover accommodation and travel expenses for a limited number of speakers and participants;
• Preparing and maintaining the event webpage  (visit https://www.ictp-saifr.org/ for examples);
• Preparing and distributing advertisement materials, such as printed posters and email announcements;
• Managing the application system;
• Arranging accommodation and reimbursements for funded speakers and participants;
• Communicating with participants;
• Recording the event and making videos and files available online;
• Providing coffee breaks during the event (when previously agreed);
• Preparing badges and providing materials (e.g., notepads and pens) for the participants;
• Preparing and sending attendance and presentation certificates; 
• Preparing the diversity report and surveys for evaluation of the activity.