How to propose 2018 Activities
The ICTP South American Institute for Fundamental Research will have resources to financially support 2018 activities held at ICTP-SAIFR on the IFT-UNESP campus in São Paulo. (External ICTP-SAIFR activities organized at other locations can only receive organizational support but not financial support.) These 2018 activities are expected to include several two-week schools for PhD students similar to the São Paulo International Schools on Theoretical Physics organized in 2012, 2013, 2014, 2015 and 2016, as well as minicourses and programs/workshops on specialized topics and outreach activities for the general public and high-school studnets.
The two-week schools typically have 50-60 PhD students and 4-5 lecturers with financing of local and travel expenses for the lecturers and 25 students (10 from other cities in Brazil, 10 from other countries in South America, and 5 from other continents). Schools are expected to have only 2 or 3 lectures per day, and time for homework exercises and discussion. The funding for a two-week school is approximately 120,000 Brazilian reais with 70% of the budget for students and 30% for lecturers. Proposals should involve at least one local organizer and one organizer from outside Brazil. Acceptable short and long examples of proposals are here and here.
The minicourses typically involve one or two invited lecturers, and include financing of local and travel expenses for the lecturers and for some participants from South American countries. Depending on the schedule of the lecturers, the minicourse can range from a few days to a few weeks.
The programs/workshops typically involve a few invited visitors for an extended period, together with a short workshop. Travel and local expenses are provided for the invited long-term visitors and local expenses for the speakers at the workshop.
Proposals for 2018 activities will be discussed by the Scientific Council on February 1, 2017, so potential organizers need to submit proposals before December 31, 2016 using the following online application form. The proposal form will ask for the organizers, the dates of preference, and a pdf file with a description of the proposed activity including a list of suggested speakers. The description should explain the motivation for the activity and provide an outline of topics, and the list of speakers should state which have already been contacted and expressed interest in participating. If possible, a pre-proposal should be sent a few weeks before this deadline to email@example.com so that modifications can be suggested. The number of activities is limited and proposals following the above guidelines will have a better chance of being approved. Please email any questions on activity proposals to firstname.lastname@example.org, and more details on the organization procedure can be found here.